Early Childhood Education - Simplifi Website

A Trusted Partner for ECE Workforce Management

Managers of early childhood education centres and kindergartens are often faced with challenges such as managing unpredictable staff absences and maintaining strict compliance standards. Founded and based in New Zealand, Simplifi’s tailored solutions are specifically designed for the Australian market to simplify these processes, ensuring every centre has the right staff in place, at the right time, to deliver exceptional care and education.

Whether it’s creating rosters, managing casual staff, or reducing reliance on costly agency fees, Simplifi provides ECE providers and kindergartens with the tools needed to optimise operations and improve financial sustainability.

Streamline Staffing and Operations

Simplifi offers cloud based, advanced workforce management tools specifically tailored to the needs of early childhood education providers and kindergartens.

Efficient Casual Workforce Management

Simplifi helps build and maintain a pool of qualified relievers, ensuring seamless care for children during staff absences. Managers can contact multiple relievers at once, notifying only those available, to quickly fill shifts. This reduces dependency on external staffing agencies, significantly lowering costs while maintaining continuity of care.

Digitised Processes for Time and Cost Savings

Simplifi eliminates time-consuming manual tasks like phone calls, texting, and paper records by fully digitising reliever management. Automatic notifications keep everyone involved in the process informed, from rostering to payroll, saving management time and reducing operational costs.

Dynamic Rostering with Room Setup and Ratio Compliance

Create optimised schedules that balance permanent staff and casual relievers while ensuring compliance with teacher-to-child ratios and Ministry of Education funding requirements. Easily set up rooms, manage ratios, and load contracted hours to maintain efficient operations and meet funding obligations.

Real-Time Adjustments for Uninterrupted Care

Simplifi empowers managers to respond instantly to staff absences by promptly filling shifts with qualified relievers. This ensures consistent care and compliance with staffing ratios, reducing the risk of operational downtime and avoiding costly last-minute staffing solutions.

Compliance Tracking and Staff Monitoring

Simplifi ensures that all staff meet regulatory requirements by tracking teacher registration numbers, Police Vetting, and expiration dates. This comprehensive compliance support helps providers stay aligned with Ministry regulations and maintain quality standards, avoiding potential fines or penalties.

Integrated Payroll and Cost Control Tools

Simplifi automates payroll processing, streamlining timesheet approvals and enabling quick adjustments directly within the payroll module. By integrating casual staff placement and payroll, the platform reduces the need for expensive external agencies, improving cost efficiency while ensuring timely and accurate payments.

Case Study

Young Academics (Sydney, Australia)

Simplifi partnered with Young Academics, a leading ECE provider in Sydney with 35 centres, to transform their casual workforce management. Prior to using Simplifi, Young Academics spent $50,000 monthly on agency fees, significantly impacting their operational budget. Simplifi helped them build a pool of 420 dedicated relievers, enabling the placement of 1,400 jobs per month with an 85% success rate. Agency spend was reduced to less than $2,000 per month, resulting in annual savings of $0.6 million. This solution not only improved cost efficiency but also ensured smooth staffing for their centres.

Challenges: Prior to using Simplifi, Young Academics spent $50,000 monthly on agency fees.

Solutions: Simplifi helped build a pool of 420 dedicated relievers and streamlined the placement of 1,400 jobs per month.

Results: Agency spend dropped to less than $2,000 per month, resulting in annual savings of $0.6 million. Success rates for casual job placements now stand at 85%, ensuring smooth operations.

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A teacher sits on the floor, reading a colorful book to four young children in a bright classroom. The children, sitting in a row, listen attentively with smiles. Behind them are shelves and vibrant decorations.

$0.6
Million

Agency spend dropped to less than $2,000 per month, resulting in annual savings of $0.6 million. Success rates for casual job placements now stand at 85%, ensuring smooth operations

Young Academics - ECE provider

Case Study

Evolve Education Group (New Zealand)

Simplifi worked with Evolve, one of New Zealand’s largest ECE providers with over 100 centres, to address their reliance on costly agency staffing. Before Simplifi, Evolve was spending over $1 million annually on agency fees. Since implementing Simplifi’s solution, Evolve directly manages it's pool of over 900 dedicated relievers and posts an average of 2,450 jobs per month with an 89% success rate. This solution reduced agency fees by 68%, saving $0.68 million annually, while significantly improving the efficiency and reliability of their staffing process.

Evolve, one of NZ’s largest ECE providers with over 100 centres, transformed its workforce management with Simplifi.

Challenges: Evolve was spending over $1 million annually on agency fees and struggled with casual staff placements.

Solutions: Simplifi enabled Evolve to build a pool of 900 relievers and efficiently manage 2,450 job postings monthly.

Results: Agency fees were reduced by 68%, saving $0.68 million annually, with an 89% success rate in filling casual roles.

A teacher wearing a yellow striped shirt and glasses interacts with young children at a colorful table in a classroom. The children are playing with building toys, and the room is decorated with bunting and educational materials.

$0.68
Million

Agency fees were reduced by 68%, saving $0.68 million annually, with an 89% success rate in filling casual roles.

NZ’s - ECE provider

Right from the start, we knew we were in capable hands with Amu and her team.

Simplifi not only met but exceeded our expectations. The teams professionalism and dedication were evident from our initial consultation through to the end stages of our project. What impressed us most was their meticulous attention to detail and commitment to understanding our unique needs and accommodating them. The team took the time to listen, analyse, and then craft a solution that perfectly addressed our requirements. The training provided has been exemplary and their continued support has been invaluable.

Christine Ferrier

Financial Administrator, Tararua Health Group

Whanganui Kindergarten Association approached Simplifi as a possible solution to support us to move forward with the times and make use of current technology for how we book relievers to work in our Kindergartens. Rhys and his team worked closely with us to ensure that the software was capable of meeting our needs and has worked alongside our relievers by being readily available to offer support and guidance whenever anyone needed additional support. We have made further suggestions to enhance the software to accommodate us. The Simplifi help desk is contactable at any time and are highly responsive when we have any questions or need support with using the app. They offer training that is easy to follow and run with to get relievers using the app to their advantage.

Trish Taylor-Pope

Senior Manager, Whanganui Kindergarten Association

Kindergarten Taranaki has been with Simplifi for a couple of years now and I can’t speak highly enough of Simplifi as an IT solution, and of Rhys and his team. Using Simplifi for finding relievers, day-to-day and short term is now so much quicker and more efficient. Rhys and his team are so responsive and it’s been great working with them to tailor Simplifi to our needs or to be there for them to trial ideas with us. I’m a real fan!

Dawn Osman

Operations Manager, Kindergarten Taranaki

Simplifi has been exceptional during our integration, thanks to the fantastic support from Amu, Stephen, and Sheryl. They set realistic timelines and provided clear training for management and staff, always backed by their calmness and patience. The intuitive, user-friendly system has made it easy for our team to adapt, allowing us to run payroll efficiently through Datapay while still reporting from InfoCare our child management system. I highly recommend Simplifi for any organisation seeking a reliable and user-friendly solution.

Toni Charles

Finance Manager, Nelson Tasman Kindergarten Association

Simplifi have been a revelation to the way we now work. We started using the platform to manage and publish jobs for relievers and it made this process much more efficient – especially since we moved to an All Year Model.

We now not only use the app for relievers, we have added all of our permanent staff to the system too in order to manage their profiles and timesheets (rosters), which then feeds directly into our payroll platform to pay our staff.

Through all of this, the Simplifi team have provided amazing levels of support. Without their continued support and the flexibility, we would still be managing these processes manually.

Lloyd Gurr

HR Services Manager, Northland Kindergarten Association

Working with Simplifi has been an outstanding experience. Their team made the development process seamless, providing exceptional support every step of the way. Thanks to their dedication and expertise, we successfully rolled out our digital solution across all PAK’nSAVE, New World, and Gilmour’s stores, each individually owned and operated. The transition from paper to digital was a significant change, and Simplifi was instrumental in making it a smooth and efficient process.

Tristram Verrell

Membership Efficiency Manager, Foodstuffs North Island

Take The Hassle Out Of Workforce Management

Simplifi empowers early childhood education providers and kindergartens with tailored tools to manage both permanent and casual staff, reduce costs, and ensure quality care. Discover how we can help your centre achieve similar results.

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Efficiently Manage Permanent & Casual Staff