Simplifi Your Workforce Management with Centralised Staff Profiles

In today’s fast-paced work environment, staying on top of employee data is critical. Simplifi’s Staff Profiles module centralises all your workforce information, integrating seamlessly with payroll systems to ensure accuracy and accessibility. Whether you’re managing compliance or planning shifts, Simplifi empowers you to focus on what matters most – your people.

Staff Profiles

Your organisation’s employees are its backbone, and managing this resource efficiently and effectively is crucial.

Simplifi’s Staff Profiles module empowers you to manage your workforce by offering an all-in-one database that keeps your employee data organised, secure, and accessible. Whether it’s tracking certifications or managing role-specific requirements, this module reduces complexity, saves time and stops any employee who is not compliant from entering your rosters.

Plus employees can update their details and manage their calendar all on an easy to use, self-managed app.

Centralised Employee Records

Maintain a single, reliable source of employee data, integrated with payroll systems to ensure real-time accuracy.

Comprehensive Data Management

Store contracts, certifications, training documentation, allowances, and union memberships in one secure location.

Casual Staff Management

Quickly fill shifts with qualified casual staff using real-time availability updates and automated notifications, prioritising preferred staff first.

Qualification Tracking

Record and monitor staff qualifications and certifications, with automatic alerts for renewals to maintain compliance.

Role-Specific Requirements

Eliminate errors in scheduling, time tracking, approvals, and payroll integration

Skill-Based Sorting

Easily sort and locate casual employees who match specific skill sets, simplifying shift planning.

Device Accessibility

Access essential employee information from any device, enabling flexibility for managers

Stay Ahead with Smarter Workforce Tools
Simplifi helps you optimise staffing and meet compliance standards with ease

Why Simplifi’s Staff Profiles Module Is a Game Changer for Workforce Management

Managing a large or complex workforce often means juggling compliance, efficiency, and costs. Simplifi’s Staff Profiles module transforms these challenges into opportunities by delivering a system that adapts to your needs.

Simplified Compliance Management

Track certifications, qualifications, and contractual obligations effortlessly, receiving automatic notifications when renewals are due.

Paperwork Reduction

Digitally manage employee documents to cut down on manual paperwork, streamlining administrative tasks and improving efficiency.

Quick & Easy Workforce Planning

Quickly locate and assign casual employees who meet specific skill requirements, ensuring optimal staffing.

Improved Data Access and Transparency

Access comprehensive employee data from any device, providing managers with the flexibility to make data-driven decisions on the go.

Right from the start, we knew we were in capable hands with Amu and her team.

Simplifi not only met but exceeded our expectations. The teams professionalism and dedication were evident from our initial consultation through to the end stages of our project. What impressed us most was their meticulous attention to detail and commitment to understanding our unique needs and accommodating them. The team took the time to listen, analyse, and then craft a solution that perfectly addressed our requirements.  The training provided has been exemplary and their continued support has been invaluable.

Right from the start, we knew we were in capable hands with Amu and her team. Simplifi not only met but exceeded our expectations. The teams professionalism and dedication were evident from our initia...read more
Christine Ferrier
Financial Administrator, Tararua Health Group

Whanganui Kindergarten Association approached Simplifi as a possible solution to support us to move forward with the times and make use of current technology for how we book relievers to work in our Kindergartens. Rhys and his team worked closely with us to ensure that the software was capable of meeting our needs and has worked alongside our relievers by being readily available to offer support and guidance whenever anyone needed additional support. We have made further suggestions to enhance the software to accommodate us. The Simplifi help desk is contactable at any time and are highly responsive when we have any questions or need support with using the app. They offer training that is easy to follow and run with to get relievers using the app to their advantage. 

Whanganui Kindergarten Association approached Simplifi as a possible solution to support us to move forward with the times and make use of current technology for how we book relievers to work in our K...read more
Trish Taylor-Pope
Senior Manager, Whanganui Kindergarten Association

Kindergarten Taranaki has been with Simplifi for a couple of years now and I can’t speak highly enough of Simplifi as an IT solution, and of Rhys and his team. Using Simplifi for finding relievers, day-to-day and short term is now so much quicker and more efficient. Rhys and his team are so responsive and it’s been great working with them to tailor Simplifi to our needs or to be there for them to trial ideas with us. I’m a real fan!

Kindergarten Taranaki has been with Simplifi for a couple of years now and I can’t speak highly enough of Simplifi as an IT solution, and of Rhys and his team. Using Simplifi for finding relieve...read more
Dawn Osman
Operations Manager, Kindergarten Taranaki

Simplifi has been exceptional during our integration, thanks to the fantastic support from Amu, Stephen, and Sheryl. They set realistic timelines and provided clear training for management and staff, always backed by their calmness and patience. The intuitive, user-friendly system has made it easy for our team to adapt, allowing us to run payroll efficiently through Datapay while still reporting from InfoCare our child management system. I highly recommend Simplifi for any organisation seeking a reliable and user-friendly solution.

Simplifi has been exceptional during our integration, thanks to the fantastic support from Amu, Stephen, and Sheryl. They set realistic timelines and provided clear training for management and staff, ...read more
Toni Charles
Finance Manager, Nelson Tasman Kindergarten Association

Simplifi have been a revelation to the way we now work. We started using the platform to manage and publish jobs for relievers and it made this process much more efficient – especially since we moved to an All Year Model.

We now not only use the app for relievers, we have added all of our permanent staff to the system too in order to manage their profiles and timesheets (rosters), which then feeds directly into our payroll platform to pay our staff.

Through all of this, the Simplifi team have provided amazing levels of support. Without their continued support and the flexibility, we would still be managing these processes manually.

Simplifi have been a revelation to the way we now work. We started using the platform to manage and publish jobs for relievers and it made this process much more efficient – especially since we moved ...read more
Lloyd Gurr
HR Services Manager, Northland Kindergarten Association

Working with Simplifi has been an outstanding experience. Their team made the development process seamless, providing exceptional support every step of the way. Thanks to their dedication and expertise, we successfully rolled out our digital solution across all PAK’nSAVE, New World, and Gilmour’s stores, each individually owned and operated. The transition from paper to digital was a significant change, and Simplifi was instrumental in making it a smooth and efficient process.

Working with Simplifi has been an outstanding experience. Their team made the development process seamless, providing exceptional support every step of the way. Thanks to their dedication and expertis...read more
Tristram Verrell
Membership Efficiency Manager, Foodstuffs North Island

Ready to revolutionise your workforce management?

Simplifi’s Staff Profiles module brings accuracy, compliance, and convenience to your fingertips. By simplifying complex processes and reducing administrative burdens, it allows you to focus on building a resilient and productive workforce.

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