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A comprehensive workforce management tool

Simplifi covers every aspect of workforce management, from rostering and compliance to real-time reporting and payroll integration.

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Product Features

Simplifi is built to streamline and simplify the way you manage staff. Our cloud-based software caters to the complexities of both permanent and casual workforce management, ensuring compliance, optimising productivity, and saving time.

Based on a modular system that is accessible across all devices, companies can customise the platform based on their workforce management needs. Modules include:

Save Time

Accelerate time-consuming tasks like scheduling, payroll processing, and approvals.

Staff Profiles

Store and organise staff profiles, including roles, preferences, and employment history, in one easy-to-access platform, streamlining workforce management and payroll integration.

Casual Staff Management

Quickly fill shifts with qualified casual staff using real-time availability updates and automated notifications, prioritising preferred staff first.

Payroll Rules Engine (Awards)

Make payroll processing a breeze with our configurable payroll rules engine, which applies complex award rules to ensure compliance and accuracy in pay calculations.

Staff Rostering

With an intuitive and simple to use interface, Simplifi allows you to easily create, duplicate, and update rosters while ensuring compliance and notifying employees instantly.

Leave Management

Streamline leave requests and approvals, giving managers real-time visibility over leave balances and organisation-wide leave calendars for smooth scheduling.

Time, Attendance & Approvals

Employees can clock in/out via mobile or tablet, while managers gain access to a two-level approval process that ensures accurate timesheets before payroll processing.

Events

Simplifi’s event feature simplifies event staffing by combining spaces and events into one roster, making it easy to assign roles, track attendance, and generate accurate timesheets.

Payroll Integration

Transfer timesheet data directly to payroll providers using our seamless payroll integration, creating a unified system that syncs employee data, leave balances, and cost centres

Reporting

Generate custom reports for your business on key metrics such as staff utilisation, attendance, and compliance, providing real-time insights for better workforce decision-making.

Product Features

Simplifi is built to streamline and simplify the way you manage staff. Our cloud-based software caters to the complexities of both permanent and casual workforce management, ensuring compliance, optimising productivity, and saving time.

Based on a modular system that is accessible across all devices, companies can customise the platform based on their workforce management needs. Modules include:

Staff Profiles

Store and organise staff profiles, including roles, preferences, and employment history, in one easy-to-access platform, streamlining workforce management and payroll integration.

Casual Staff Management

Quickly fill shifts with qualified casual staff using real-time availability updates and automated notifications, prioritising preferred staff first.

Payroll Rules Engine (Awards)

Automate payroll processing with our configurable payroll rules engine, which applies complex award rules to ensure compliance and accuracy in pay calculations.

Staff Rostering

With an intuitive drag-and-drop interface, Simplifi allows you to easily create, duplicate, and update rosters while ensuring compliance and notifying employees instantly.

Leave Management

Streamline leave requests and approvals, giving managers real-time visibility over leave balances and organisation-wide leave calendars for smooth scheduling.

Time, Attendance & Approvals

Employees can clock in/out via mobile or tablet, while managers gain access to a two-level approval process that ensures accurate timesheets before payroll processing.

Events

Simplifi’s event feature simplifies event staffing by combining spaces and events into one roster, making it easy to assign roles, track attendance, and generate accurate timesheets.

Payroll Integration

Transfer timesheet data directly to payroll providers using our seamless payroll integration, creating a unified system that syncs employee data, leave balances, and cost centres

Reporting

Generate custom reports on key metrics such as staff utilisation, attendance, and compliance, providing real-time insights for better workforce decision-making.

Compliance

Track and manage key details like visa status, certifications, contracts, and training records with ease. Automated alerts for expiring information ensure compliance, while built-in safeguards prevent non-compliant employees from being rostered. Simplifi’s Compliance Management module takes the complexity out of compliance, helping your organisation stay proactive and prepared.

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Take the first step toward simplifying your workforce management – join the thousands of organisations that trust Simplifi.
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Additional Benefits

At Simplifi, we understand that managing a workforce can be challenging.

Our cloud-based platform is designed to tackle complexities head-on, delivering tools that streamline operations, reduce administrative burdens, and enhance overall efficiency.

By automating time-consuming processes and providing real-time insights, Simplifi enables you to focus on what truly matters: growth, compliance, and employee satisfaction.

Explore the key benefits of using Simplifi and see how it transforms workforce management for organisations of all sizes.

Time-Saving Automation

Simplify complex processes, from rostering to payroll, reducing manual workload and saving valuable time.

Reduced Costs

Optimise staff utilisation, minimise downtime, and directly source and manage casual staff more effectively, reducing overall costs.

Improved Compliance

Automated checks ensure compliance with industry-specific regulations, reducing the risk of errors.

Real-Time Visibility

Access live data for better decision-making, whether it’s tracking staff availability, timesheet approvals, or payroll processing.

Scalability

Adaptable software that grows with your business, handling both small teams and large-scale operations seamlessly.

Seamless Onboarding & Ongoing support

We pride ourselves on ensuring a smooth transition for our clients with minimal disruption, alongside unmatched follow-up support and service from our dedicated New Zealand-based support team.

Right from the start, we knew we were in capable hands with Amu and her team.

Simplifi not only met but exceeded our expectations. The teams professionalism and dedication were evident from our initial consultation through to the end stages of our project. What impressed us most was their meticulous attention to detail and commitment to understanding our unique needs and accommodating them. The team took the time to listen, analyse, and then craft a solution that perfectly addressed our requirements.  The training provided has been exemplary and their continued support has been invaluable.

Right from the start, we knew we were in capable hands with Amu and her team. Simplifi not only met but exceeded our expectations. The teams professionalism and dedication were evident from our initia...read more
Christine Ferrier
Financial Administrator, Tararua Health Group

Whanganui Kindergarten Association approached Simplifi as a possible solution to support us to move forward with the times and make use of current technology for how we book relievers to work in our Kindergartens. Rhys and his team worked closely with us to ensure that the software was capable of meeting our needs and has worked alongside our relievers by being readily available to offer support and guidance whenever anyone needed additional support. We have made further suggestions to enhance the software to accommodate us. The Simplifi help desk is contactable at any time and are highly responsive when we have any questions or need support with using the app. They offer training that is easy to follow and run with to get relievers using the app to their advantage. 

Whanganui Kindergarten Association approached Simplifi as a possible solution to support us to move forward with the times and make use of current technology for how we book relievers to work in our K...read more
Trish Taylor-Pope
Senior Manager, Whanganui Kindergarten Association

Kindergarten Taranaki has been with Simplifi for a couple of years now and I can’t speak highly enough of Simplifi as an IT solution, and of Rhys and his team. Using Simplifi for finding relievers, day-to-day and short term is now so much quicker and more efficient. Rhys and his team are so responsive and it’s been great working with them to tailor Simplifi to our needs or to be there for them to trial ideas with us. I’m a real fan!

Kindergarten Taranaki has been with Simplifi for a couple of years now and I can’t speak highly enough of Simplifi as an IT solution, and of Rhys and his team. Using Simplifi for finding relieve...read more
Dawn Osman
Operations Manager, Kindergarten Taranaki

Simplifi has been exceptional during our integration, thanks to the fantastic support from Amu, Stephen, and Sheryl. They set realistic timelines and provided clear training for management and staff, always backed by their calmness and patience. The intuitive, user-friendly system has made it easy for our team to adapt, allowing us to run payroll efficiently through Datapay while still reporting from InfoCare our child management system. I highly recommend Simplifi for any organisation seeking a reliable and user-friendly solution.

Simplifi has been exceptional during our integration, thanks to the fantastic support from Amu, Stephen, and Sheryl. They set realistic timelines and provided clear training for management and staff, ...read more
Toni Charles
Finance Manager, Nelson Tasman Kindergarten Association

Simplifi have been a revelation to the way we now work. We started using the platform to manage and publish jobs for relievers and it made this process much more efficient – especially since we moved to an All Year Model.

We now not only use the app for relievers, we have added all of our permanent staff to the system too in order to manage their profiles and timesheets (rosters), which then feeds directly into our payroll platform to pay our staff.

Through all of this, the Simplifi team have provided amazing levels of support. Without their continued support and the flexibility, we would still be managing these processes manually.

Simplifi have been a revelation to the way we now work. We started using the platform to manage and publish jobs for relievers and it made this process much more efficient – especially since we moved ...read more
Lloyd Gurr
HR Services Manager, Northland Kindergarten Association

Working with Simplifi has been an outstanding experience. Their team made the development process seamless, providing exceptional support every step of the way. Thanks to their dedication and expertise, we successfully rolled out our digital solution across all PAK’nSAVE, New World, and Gilmour’s stores, each individually owned and operated. The transition from paper to digital was a significant change, and Simplifi was instrumental in making it a smooth and efficient process.

Working with Simplifi has been an outstanding experience. Their team made the development process seamless, providing exceptional support every step of the way. Thanks to their dedication and expertis...read more
Tristram Verrell
Membership Efficiency Manager, Foodstuffs North Island

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