Staff Rostering Software for New Zealand Businesses
Build, publish and manage rosters in minutes, not hours.
• Drag-and-drop shift assignment with real-time team updates
• Automatic leave management and Holidays Act compliance
• Direct payroll integration with iPayroll, Crystal Payroll and MYOB
TRUSTED BY 500+ ORGANISATIONS ACROSS NEW ZEALAND
From Our Blog
Staff Rostering Software Built for New Zealand Teams
Managing rosters for shift-based teams in New Zealand shouldn't eat half your week. Between Holidays Act leave entitlements, casual staff availability, qualification requirements and payroll integration with iPayroll or Xero - there are a lot of moving parts. Simplifi's staff rostering module brings all of it together in one place, so your managers spend time running the business, not fixing schedules.
Drag-and-Drop Shift Assignment
Assign staff to shifts in seconds by clicking their profile. No spreadsheets, no manual data entry - a clean, visual roster that updates instantly across your whole team.
Leave Management
When a staff member takes leave, Simplifi flags open shifts automatically and notifies available casual staff. Fill gaps fast, without the back-and-forth.
Real-Time Roster Updates
Push changes directly to staff via the Simplifi app the moment they happen. Everyone stays in sync - including casuals on short-notice shifts.
Qualification and Certification Tracking
Only roster staff when their qualifications are current. Simplifi tracks certifications and alerts you before they expire - so compliance never falls through the cracks.
Visual Clarity - Gaps and Conflicts at a Glance
Overlaps, understaffed periods and compliance issues are flagged automatically. Fix problems before they affect operations, not after.
Rostering Is One Part of a
Connected Workflow
From the moment staff profiles are created to the second payroll is processed, every step connects. Rostering sits at the centre of that flow - here's how it all works together.
See Simplifi's Rostering
Software in Action
500,000+
Shifts Rostered Every Month
Ready to see how Simplifi can improve your workforce scheduling? Book a personalised demo today and discover how our rostering software simplifies shift management, leave and payroll processes for New Zealand organisations.
Everything New Zealand Businesses Need to Manage Shifts, Leave and Staff
Most rostering tools stop at the schedule. Simplifi goes further - with qualification tracking, automatic leave management, casual staff allocation and direct integration with iPayroll, Xero and MYOB built in. It's the difference between filling shifts and running a compliant, well-managed New Zealand workforce.
Save Time on Scheduling
Automated shift assignment, leave notifications and casual alerts mean your managers stop living in spreadsheets. Some Simplifi customers now fill open shifts in minutes instead of hours.
Enhance Team Communication
Real-time roster updates go straight to staff phones. No group chats, no confusion, no missed shifts.
Boost Operational Efficiency
Visual conflict detection and qualification tracking mean you're always staffed correctly - and compliantly - without manual cross-checking.
Streamline Casual Staff Allocation
Find and assign casuals who meet your skill and availability requirements in seconds. Simplifi surfaces the right people the moment a shift opens up.
Mobile Access for Managers
Build rosters, approve requests and check attendance from any device. Built for managers who aren't always at a desk.
Works With Your Existing Payroll System
Approved timesheets flow directly from Simplifi to your payroll platform - no double-entry, no manual exports, no end-of-week scramble.
Datacom Payroll
For over 50 years, Datacom Payroll has provided reliable, innovative payroll solutions for businesses across New Zealand and Australia. With comprehensive cloud-based technology, Datacom streamlines payroll, core HR, self-service, compliance, and reporting tools, ensuring businesses stay efficient and compliant. Through its integration with StaffSync, Datacom helps organisations simplify workforce management, allowing seamless payroll processes and the flexibility to grow.
iPayroll
iPayroll is a trusted and proven cloud-based payroll solution, designed in New Zealand for businesses of all sizes. With a user-friendly platform, iPayroll makes managing pay, leave, tax, and employee records effortless. Employees can easily access payslips, pay history, and tax summaries through the Employee Kiosk. Integrated with StaffSync, iPayroll helps businesses enhance payroll management, offering efficient processes and a seamless employee experience.
Smartly
Smartly software is one smart system for sorting all your payroll and people admin. Kiwi-owned and trusted by over 22,000 businesses. With an intuitive cloud-based platform, it makes payroll, leave management, and tax compliance easy, freeing up valuable time and reducing stress. Smartly helps business owners stay focused on growth while keeping compliance in check. Through its integration with StaffSync, Smartly ensures seamless payroll management, delivering an efficient solution that empowers small businesses to thrive.
Crystal Payroll
Since 2005, Crystal Payroll has provided cutting-edge, cloud-based payroll software designed and developed in New Zealand. With easy-to-use features, tailored solutions, and cost-efficient payroll management, Crystal Payroll is the preferred choice for businesses and professionals nationwide. Through its integration with StaffSync, Crystal Payroll helps streamline payroll processes to deliver flexibility and efficiency across diverse industries.
PayGlobal
Whether you have 300 employees or 10,000, MYOB PayGlobal scales rapidly, managing and streamlining payroll processes with complete accuracy. PayGlobal takes care of all the calculations – your pay runs will be calculated using correct and up-to-date information pulled through from Simplifi for time-worked, leave and deductions.
IMS
IMS is cloud-based payroll solution that you can access anywhere, anytime. Allowing you to work from multiple locations with a single licence, IMS provides access to robust and comprehensive payroll features.
Jade Software
Simplifi is built using the Jade platform allowing our team to develop and implement technology updates at pace. The Jade Platform is a fast, robust and reliable development suite ideal for high-performance, complex business applications. It has been tried and tested in banking, insurance, retail, and agriculture sectors all over the world.
Infocare Solutions
Since 2003 Infocare Solutions has provided New Zealander’s childcare services with trusted and transformative software and solutions. Infocare’s software is developed by childcare people for childcare people – solving everything from reporting, billing, funding and many more.
Built for New Zealand's Shift-Based Industries
Simplifi's rostering tools are built for New Zealand's compliance and qualification requirements across shift-based industries.
Testimonials
What New Zealand Organisations Say About Simplifi
“The system has made timesheet & leave approval across the organisation significantly easier. Our staff have easily adopted the new technology and it’s improved the efficiency of collating data for payroll. A key success factor is having the payroll rules embedded in Simplifi. This reduces the risk of error and ensures staff are paid for their contracted entitlements.”
Christine Ferrier,
Financial Administrator, Tararua Health Group
"The system has made timesheet & leave approval across the organisation significantly easier. Our staff have easily adopted the new technology and it’s improved the efficiency of collating data for payroll. A key success factor is having the payroll rules embedded in Simplifi. This reduces the risk of error and ensures staff are paid for their contracted entitlements."
Angela Kneeshaw,
Chief Financial Officer, BeGroup
"They were friendly, easy to work with, and willing to adapt and grow with us. They understood Kiwi business and focused on the end user, not just the head office. Since using Simplifi, we’ve reduced overtime, improved rostering efficiency, and in some stores we now fill shifts in minutes instead of hours."
Tristram Verrell,
Productivity, Efficiency & Workforce Manager, Foodstuffs North Island
“The training and support from the team at Simplifi has been a big plus. It takes time to learn a new system, and aged care is ‘messy’ from a staffing point of view, so getting Simplifi tuned to our ways took a bit of time but we had ample support. The ‘Hey Jamie’ phone calls and emails always got fast results.”
Mark Buckley,
General Manager at Lonsdale Total Care Centre
Frequently Asked Questions
Need more information or have additional questions?
What is staff rostering software?
How does Simplifi's rostering work?
Can Simplifi handle both permanent and casual staff?
Does Simplifi track staff qualifications and certifications?
Can I manage rosters from my phone?
Does Simplifi integrate with payroll software?
Is Simplifi suitable for multi-site or large organisations?
How long does setup take?
What makes Simplifi different from other rostering software?
Ready to see how Simplifi can improve workforce management for your New Zealand team?
Say goodbye to complex rosters, compliance headaches, and payroll errors. With Simplifi, you can streamline scheduling, stay compliant and save valuable admin time.
