Casual Staff Management Software for NZ Businesses
Fill shifts fast, track availability in real time, and keep casual pay Holidays Act compliant.
• Instant shift notifications to your most reliable casual staff first
• Real-time availability updates straight from the Simplifi app
• Automatic Holidays Act compliance checks before a casual is ever rostered
TRUSTED BY 500+ ORGANISATIONS ACROSS AUSTRALIA AND NEW ZEALAND
Casual Staff Management Built for New Zealand Teams
Casual staff are the backbone of shift-based industries across New Zealand - and the hardest workforce to manage well. Between last-minute availability changes, 8% holiday pay calculations, qualification checks and Holidays Act entitlements, a missed detail can mean a non-compliant roster or an empty shift. Simplifi's Casual Staff Management module brings structure to the chaos, so your managers spend less time chasing availability and more time running the business.
From Our Blog
Managing casual staff has never been easier
Sourcing and managing casual employees can be a challenge, especially when it involves trying to fill last-minute shifts or unexpected staff shortages.
Simplifi’s Casual Staff Management module provides all the tools you need to source, schedule, and communicate with casual workers efficiently. By automating many of the processes associated with casual staff management, you can focus on maintaining smooth operations instead of dealing with administrative roadblocks.
Instant Job Notifications
The moment a shift opens, Simplifi sends an instant push notification straight to eligible casual staff through the app - no one has to manually check for open shifts to get first access.
Tiered Notification System
Notify your most reliable casual staff first. When a shift opens, Simplifi works down a priority list automatically, so your best people get first refusal - and shifts get filled faster.
Real-Time Availability Updates
Casual staff update their own availability directly in the Simplifi app. Managers see accurate, live data instead of chasing texts and phone calls.
Proactive Leave Forecasting
Publish upcoming leave gaps so casual staff can see and claim shifts before they become a last-minute scramble.
Automatic Compliance Checks
Simplifi stops non-compliant casual staff - expired certifications, exceeded hours, missing qualifications - from ever being added to a roster, so compliance never falls through the cracks.
Seamless Communication Tools
Coordinate schedule changes, shift swaps and updates with your casual workforce from one place, without the group-chat chaos.
Casual staff management is one part of a
Connected Workflow
From the moment a shift opens to the moment payroll is processed, every step connects - casual staff notifications, availability and compliance checks sit at the centre of that flow.
See Simplifi's Casual Staff
Tools in Action
500,000+
Shifts Rostered Every Month
Ready to see how Simplifi can simplify casual staff management for your New Zealand team? Book a personalised demo and see how fast a shift gets filled.
Everything New Zealand Businesses Need to Manage a Casual Workforce
Most scheduling tools treat casual staff as an afterthought. Simplifi doesn't - tiered notifications, live availability, compliance checks and direct payroll integration with iPayroll, Xero and MYOB are built in from the start.
Fill Shifts Faster
Tiered notifications and real-time availability mean open shifts get filled in minutes, not hours of phone calls.
Reduce Compliance Risk
Automatic checks stop non-compliant casual staff from ever being rostered, protecting you under the Holidays Act and Employment Relations Act.
Build a Reliable Casual Pool
Prioritise your most dependable casual staff so they get first access to open shifts - building loyalty instead of losing them to the next roster.
Cut Payroll Admin
Approved casual hours and 8% holiday pay flow straight into iPayroll, Xero or MYOB - no double-entry.
Mobile Access for Managers and Casuals
Build rosters, approve availability and check compliance from any device.
Works With Your Existing Payroll System
Casual hours and 8% holiday pay calculations flow straight from Simplifi to your payroll platform - no manual re-entry, no year-end surprises.
Datacom Payroll
For over 50 years, Datacom Payroll has provided reliable, innovative payroll solutions for businesses across New Zealand and Australia. With comprehensive cloud-based technology, Datacom streamlines payroll, core HR, self-service, compliance, and reporting tools, ensuring businesses stay efficient and compliant. Through its integration with StaffSync, Datacom helps organisations simplify workforce management, allowing seamless payroll processes and the flexibility to grow.
iPayroll
iPayroll is a trusted and proven cloud-based payroll solution, designed in New Zealand for businesses of all sizes. With a user-friendly platform, iPayroll makes managing pay, leave, tax, and employee records effortless. Employees can easily access payslips, pay history, and tax summaries through the Employee Kiosk. Integrated with StaffSync, iPayroll helps businesses enhance payroll management, offering efficient processes and a seamless employee experience.
Smartly
Smartly software is one smart system for sorting all your payroll and people admin. Kiwi-owned and trusted by over 22,000 businesses. With an intuitive cloud-based platform, it makes payroll, leave management, and tax compliance easy, freeing up valuable time and reducing stress. Smartly helps business owners stay focused on growth while keeping compliance in check. Through its integration with StaffSync, Smartly ensures seamless payroll management, delivering an efficient solution that empowers small businesses to thrive.
Crystal Payroll
Since 2005, Crystal Payroll has provided cutting-edge, cloud-based payroll software designed and developed in New Zealand. With easy-to-use features, tailored solutions, and cost-efficient payroll management, Crystal Payroll is the preferred choice for businesses and professionals nationwide. Through its integration with StaffSync, Crystal Payroll helps streamline payroll processes to deliver flexibility and efficiency across diverse industries.
PayGlobal
Whether you have 300 employees or 10,000, MYOB PayGlobal scales rapidly, managing and streamlining payroll processes with complete accuracy. PayGlobal takes care of all the calculations – your pay runs will be calculated using correct and up-to-date information pulled through from Simplifi for time-worked, leave and deductions.
IMS
IMS is cloud-based payroll solution that you can access anywhere, anytime. Allowing you to work from multiple locations with a single licence, IMS provides access to robust and comprehensive payroll features.
Jade Software
Simplifi is built using the Jade platform allowing our team to develop and implement technology updates at pace. The Jade Platform is a fast, robust and reliable development suite ideal for high-performance, complex business applications. It has been tried and tested in banking, insurance, retail, and agriculture sectors all over the world.
Infocare Solutions
Since 2003 Infocare Solutions has provided New Zealander’s childcare services with trusted and transformative software and solutions. Infocare’s software is developed by childcare people for childcare people – solving everything from reporting, billing, funding and many more.
Built for New Zealand's Casual-Heavy Industries
Simplifi's casual staff tools are built for the compliance and qualification requirements that come with a casual-heavy workforce.
Testimonials
What New Zealand Organisations Say About Simplifi
“The system has made timesheet & leave approval across the organisation significantly easier. Our staff have easily adopted the new technology and it’s improved the efficiency of collating data for payroll. A key success factor is having the payroll rules embedded in Simplifi. This reduces the risk of error and ensures staff are paid for their contracted entitlements.”
Christine Ferrier,
Financial Administrator, Tararua Health Group
"The system has made timesheet & leave approval across the organisation significantly easier. Our staff have easily adopted the new technology and it’s improved the efficiency of collating data for payroll. A key success factor is having the payroll rules embedded in Simplifi. This reduces the risk of error and ensures staff are paid for their contracted entitlements."
Angela Kneeshaw,
Chief Financial Officer, BeGroup
"They were friendly, easy to work with, and willing to adapt and grow with us. They understood Kiwi business and focused on the end user, not just the head office. Since using Simplifi, we’ve reduced overtime, improved rostering efficiency, and in some stores we now fill shifts in minutes instead of hours."
Tristram Verrell,
Productivity, Efficiency & Workforce Manager, Foodstuffs North Island
“The training and support from the team at Simplifi has been a big plus. It takes time to learn a new system, and aged care is ‘messy’ from a staffing point of view, so getting Simplifi tuned to our ways took a bit of time but we had ample support. The ‘Hey Jamie’ phone calls and emails always got fast results.”
Mark Buckley,
General Manager at Lonsdale Total Care Centre
Frequently Asked Questions
Need more information or have additional questions?
What is casual staff management software?
How does Simplifi help fill casual shifts faster?
Does Simplifi handle Holidays Act compliance for casual staff?
What's the difference between managing casual and permanent staff in Simplifi?
Can casual staff update their own availability?
Does Simplifi track casual staff qualifications and certifications?
What are the biggest challenges in managing casual staff?
What's the best way to schedule part-time and casual employees?
Does Simplifi integrate with NZ payroll software?
Ready to see how Simplifi can improve workforce management for your New Zealand team?
Say goodbye to complex rosters, compliance headaches, and payroll errors. With Simplifi, you can streamline scheduling, stay compliant and save valuable admin time.
