"Simplifi is a Kiwi-built product that understands New Zealand labour laws and our workplace agreements. The support team listens, responds quickly, and provides practical solutions. Since moving across, our employees are more engaged, our managers have greater oversight, and our administration is far more efficient."
Workforce Management Software Built for New Zealand Aged Care
Built for NZ rest homes, hospital-level care and retirement villages, with MECA agreements and Holidays Act 2003 rules set up for you, so your team can focus on residents, not admin.
PARTNERS WHO TRUST US
Aged Care Rostering in New Zealand Shouldn't Be This Hard
Managing aged care staff means juggling 24/7 rosters, registered nurse cover for hospital-level care, pay equity rates for care and support workers, Holidays Act calculations and last-minute gaps, all while keeping residents safe.
Generic platforms weren't built for this. They require expensive configuration, don't understand MECA agreements or the NZ Holidays Act, and often send inaccurate data to payroll.
Why Simplifi is different
Purpose-built aged care compliance software - Ngā Paerewa audit records, MECA and Holidays Act 2003 built in, not bolted on
Blocks non-compliant rostering - Police vetting, first aid and nurses' APCs
Accurate payroll, every time - MECA rates, allowances and public holiday time-and-a-half applied from your agreement rules
No agencies needed - Build and manage your own casual staff pool
Simplifi is built in New Zealand, for New Zealand employment rules. Our local team sets up your MECA agreements, Holidays Act rules and pay equity rates before you go live, at no extra cost.
NZ providers such as Lonsdale Total Care Centre and BeGroup use Simplifi to roster care staff, keep credentials current and send accurate hours to payroll, so managers spend less time on admin and more time on the floor.
How Simplifi Works for NZ Rest Homes and Retirement Villages
How Simplifi Works for Your Team
1
Create Rosters
For Managers
Build schedules in minutes. Simplifi shows staffing per wing and shift, and blocks staff whose certifications have lapsed
For Care Staff
Receive shift notifications instantly via the Simplifi app.
2
Manage Shifts
For Managers
Fill gaps from your casual pool - no agency fees. Staff can accept or decline shifts directly.
For Care Staff
Accept, decline, or apply for available shifts on your phone.
3
Clock In/Out
For Managers
Track attendance in real-time via kiosk tablets or beacon technology across all sites.
For Care Staff
Tap in at the facility tablet or auto-clock via phone beacon.
4
Approve Timesheets
For Managers
Review accurate timesheets with penal rates already calculated
For Care Staff
Update your profile, manage leave, view your hours.
5
Run Payroll
For Managers
Send approved timesheets to Datacom Payroll, iPayroll, Smartly, PayGlobal or Crystal Payroll. No manual calculations.
For Care Staff
Get paid correctly, every time.
See Aged Care Workforce Management in Action
Watch how Simplifi streamlines rostering, compliance, and payroll for aged care facilities and retirement villages - so you can focus on resident care, not admin.
Aged Care Rostering Software for 24/7 Coverage
Create optimised schedules for permanent and casual staff to ensure full coverage across all shifts. Simplifi blocks staff with lapsed certifications as you build the roster, helping you balance staffing levels with resident care requirements while reducing last-minute disruptions.
Real-Time Absence & Shift Cover
Fill gaps fast and notify multiple qualified carers instantly. Staff accept or decline via the app. Maintain continuity of care without last-minute scrambling.
Casual Carer Pool Management
Build your own relief pool. No more expensive agency fees. Simplify onboarding, scheduling, and communication for casual aged care staff.
Aged Care Compliance Tracking for Ngā Paerewa Audits
Track APCs for RNs and ENs, Police vetting renewals, first aid and care worker qualification levels (these set pay equity rates). Simplifi blocks anyone who isn't cleared from being rostered, so you're ready for your Ngā Paerewa audit.
Flexible Clock-In Options
Kiosk mode (tablet tap in/out) or beacon technology (auto clock-in via app). Accurate timesheets generated automatically for every shift.
NZ Aged Care Payroll Compliance
Payroll rules engine applies your MECA rates, allowances and Holidays Act 2003 rules, including relevant daily pay, alternative holidays and public holiday time-and-a-half. Approved data flows to Datacom Payroll, iPayroll, Smartly, PayGlobal or Crystal Payroll.
Lower Costs, No Hidden Fees
Reduce admin time, eliminate agency reliance, and manage casual placements directly. Setup and configuration included - no extra charges.
Aged Care
Why NZ Aged Care Providers Choose Simplifi
Feature
Generic Platforms
Simplifi
NZ Holidays Act 2003 compliance built in
MECA agreement rules included
Ngā Paerewa certification tracking
Blocks non-compliant staff from roster
Real-time staffing view per shift
Payroll rules engine for accurate MECA rates
Weak
Casual staff pool management
Kiosk & beacon clock-in options
Limited
Local NZ support team
Setup & configuration included
Extra cost
Integrates with iPayroll, Datacom, Smartly and more
Limited
Custom integrations on request
Extra cost
No charge
Why NZ Aged Care Providers Trust Simplifi
Frequently Asked Questions
Need more information or have additional questions?
What is aged care workforce management software in NZ?
How does aged care rostering software handle 24/7 shift coverage?
How does Simplifi track aged care certifications and qualifications?
Can Simplifi show staffing levels against our ARRC agreement requirements?
Does Simplifi work across multiple NZ rest homes and retirement villages?
Does Simplifi handle the Holidays Act and pay equity rates for NZ care workers?
Can Simplifi help us stop using expensive carer recruitment agencies?
How do aged care staff clock in and out of shifts?
Does Simplifi integrate with payroll providers used by NZ aged care facilities?
What support does Simplifi offer aged care providers?
Ready to see how Simplifi can improve workforce management for your New Zealand team?
Say goodbye to complex rosters, compliance headaches, and payroll errors. With Simplifi, you can streamline scheduling, stay compliant and save valuable admin time.
