Your Trusted Partner for Healthcare Workforce Management
Managing a healthcare workforce demands precision, flexibility, and reliability. Simplifi is designed to streamline staff scheduling, ensure compliance with industry regulations, and provide real-time solutions for handling absences, all while maintaining high standards of patient care.
PARTNERS WHO TRUST US
Healthcare Workforce Management Shouldn't Be This Hard
Managing healthcare staff means juggling 24/7 rosters, last-minute absences, compliance requirements and continuity of patient care, often across multiple teams and sites.
Generic workforce platforms aren’t designed for healthcare environments. They struggle with complex shift patterns, limited visibility across teams and the need to respond quickly when staffing gaps arise. This creates unnecessary admin and operational risk.
Simplifi is purpose-built for healthcare providers, giving teams the tools they need to manage schedules, absences, and compliance in real time while maintaining high standards of patient care.
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Why Simplifi Is different for healthcare
Purpose-built healthcare scheduling software - designed for hospitals, clinics, and care teams, not retrofitted from other industries
Real-time absence and shift management - fill gaps quickly without relying on manual workarounds
Clear visibility across teams and sites - see who’s working, where, and when, at a glance
Compliance-ready workforce management - track qualifications and ensure staff meet role requirements before scheduling
Whether you're running a single clinic or managing healthcare workforce operations across multiple sites, Simplifi keeps you compliant with minimal admin.
How Simplifi Works for NZ Healthcare Providers
How Simplifi Works for Your Team
1
Create Rosters
For Managers
Build schedules in minutes. Simplifi shows staffing per team and shift, and blocks staff whose certifications have lapsed
For Healthcare Staff
Receive shift notifications instantly via the Simplifi app.
2
Manage Shifts
For Managers
Fill gaps from your casual pool - no agency fees. Staff can accept or decline shifts directly.
For Healthcare Staff
Accept, decline, or apply for available shifts on your phone.
3
Clock In/Out
For Managers
Track attendance in real-time via kiosk tablets or beacon technology across all sites.
For Healthcare Staff
Tap in at the facility tablet or auto-clock via phone beacon.
4
Approve Timesheets
For Managers
Review accurate timesheets with penal rates already calculated
For Healthcare Staff
Update your profile, manage leave, view your hours.
5
Run Payroll
For Managers
Send approved timesheets to Datacom Payroll, iPayroll, Smartly, PayGlobal or Crystal Payroll. No manual calculations.
For Healthcare Staff
Get paid correctly, every time.
See Healthcare Workforce Management in Action
Watch how Simplifi helps hospitals, clinics and healthcare providers streamline staff scheduling, manage absences, maintain compliance and ensure uninterrupted patient care, all without adding admin complexity.
Healthcare Rostering Software for 24/7 Coverage
Create compliant staff rosters that support continuous healthcare operations. Simplifi helps hospitals and clinics balance permanent and casual staffing while accounting for roles, qualifications and coverage requirements. Reduce last-minute gaps, overtime pressure and scheduling risk.
Casual Healthcare Workforce Management
Build and manage your own pool of qualified casual healthcare staff. Fill shifts directly without agency fees, while ensuring staff receive clear role details and real-time availability notifications. Improve workforce flexibility without increasing costs.
Real-Time Absence and Shift Cover Management
Respond instantly to unplanned staff absences with real-time notifications to available healthcare workers. Notify multiple qualified staff at once to secure fast shift cover and maintain uninterrupted patient care.
Healthcare Compliance and Credential Tracking
Track certifications, Police Vetting, first aid and expiration dates. System blocks non-compliant staff from being rostered. Real-time care ratio monitoring keeps you audit-ready.
Healthcare Time and Attendance Tracking
Enable healthcare staff to clock in and out via mobile devices or on-site systems. Capture accurate attendance data in real time, giving managers immediate visibility into coverage gaps and timesheet accuracy before payroll.
Integrated Payroll and Workforce Cost Control
Streamline payroll by connecting attendance data and approved timesheets. Simplifi helps healthcare providers reduce manual adjustments, control labour costs and ensure staff are paid accurately and on time.
Healthcare
Why NZ Healthcare Providers Choose Simplifi
Feature
Generic Platforms
Simplifi
NZ Holidays Act 2003 compliance built in
MECA agreement rules included
Ngā Paerewa certification tracking
Blocks non-compliant staff from roster
Real-time staffing view per shift
Payroll rules engine for accurate MECA rates
Weak
Casual staff pool management
Kiosk & beacon clock-in options
Limited
Local NZ support team
Setup & configuration included
Extra cost
Integrates with iPayroll, Datacom, Smartly and more
Limited
Custom integrations on request
Extra cost
No charge
What our customers say
"Simplifi is a Kiwi-built product that understands New Zealand labour laws and our workplace agreements. The support team listens, responds quickly and provides practical solutions. Since moving across, our employees are more engaged, our managers have greater oversight and our administration is far more efficient."
Christine Ferrier
Finance Administrator, Tararua Health Group (Omni Healthcare)
"I like the clarity and comprehensiveness of the information provided. The automation of the roster saves time on a repetitive task."
Mark Buckley
General Manager, Lonsdale Total Care Centre
"We wanted a partner that would work with us to build processes that suited our organisation. Simplifi stood out because of its flexibility and willingness to adapt alongside us, and that has continued to be one of its greatest strengths as we've grown."
Xin Ng
Director - Clinical & Operations, Tamahere Country Club Care Centre
"I would recommend considering a modern workforce management system like Simplifi if your current system is no longer meeting your organisation's needs. Moving to Simplifi can help streamline rostering, timesheets, leave management, and staff scheduling, while providing better visibility and consistency across the organisation."
Jo Fenton
General Manager Clinical Services, McKenzie Healthcare
Frequently Asked Questions
Need more information or have additional questions?
What is workforce management software for healthcare?
How does healthcare rostering software support 24/7 shift coverage?
Can Simplifi manage casual and agency healthcare staff?
How does Simplifi track healthcare staff qualifications and compliance?
Can Simplifi help manage staff absences in real time?
How do healthcare staff clock in and out using Simplifi?
Does Simplifi integrate with healthcare payroll systems?
Can Simplifi be used across multiple hospitals or clinic locations?
What support does Simplifi provide healthcare organisations?
Ready to see how Simplifi can improve workforce management for your New Zealand team?
Say goodbye to complex rosters, compliance headaches, and payroll errors. With Simplifi, you can streamline scheduling, stay compliant and save valuable admin time.
