Simplifi Work App : Employee Self Service

Install Simplifi Work

Download the Simplifi Work App Using One of the Methods Below:

If you are viewing this on your phone:

Click the links below to download the app:

If you're not viewing this on your phone:

Open the camera on your phone and scan the QR code below. Click the link that appears on your screen.

Setting a Secure Password

We recommend changing your password to a more secure one when you first log in to Simplifi.

Select Menu, then My Account, and choose Change Password.

Complete the form to update your password.

Clocking In and Out Using Your Phone

There are multiple ways to clock in and out of your shifts. One option is using your phone, which will require you to grant additional permissions to the Simplifi Work App. If you prefer not to use your phone for clocking in and out, you can use the KIOSK to clock in and out for your shift. However, you can still use your phone for other functionalities within the Simplifi Work app.

In order to clock in and out using your phone, you will need to be near a Simplifi Beacon. Your manager will tell you where these beacons are located.

You’ll see the clocking in/out options only if:

Your phone’s Bluetooth is turned on.
You’ve given the Simplifi Work app permission to access your location.
(Note: The App doesn’t track your location, but the app needs location access to check if you're near a beacon.)
You’re within 2 metres of a beacon.

If you’re rostered to work today, your shift details will show on the home screen.

When you’re ready to start, click Clock In.

Once you’ve clocked in, the option to clock out will appear.

After clocking in, you'll also see options to start a break or clock out.

NOTE: The options to start a paid or unpaid break will only appear if your organisation requires you to clock out for these breaks.

Click Clock Out when you finish your shift.

Request Modification

If you've clocked in or out incorrectly, or need to request a modification to your timesheet, follow these steps:

Select the Clock icon beside your shift on the Home Screen.
Choose Request Modification.
Enter the adjustment you need.
Add a comment.
Select Send Request.

Manage Leave

To submit a leave request, follow these simple steps:

Select the Menu and choose Leave Request.

A. Here, you’ll see a list of your recent leave requests and their status. You can click on any pending requests to make changes or cancel them.

If you work at multiple locations, select the location you wish to send your request to.
Select Create New Leave Request.
- B. Here, you can also check your Leave Balances.
Enter the Leave Type
Enter the Date Range.
If you're applying for a full day off, set the toggle to YES. If you're applying for part of the day, set the toggle to NO and enter the time range.
Attach any Supporting Documents (optional).
Add any Comments (if needed).
Select Send Leave Request to submit your request.

Request to Swap Shifts

You can request to swap a shift with another staff member via Simplifi. The request will be sent to your manager for approval. Make sure you have consent from the staff member you want to swap with before submitting the request.

Locate your shift on your Home Screen or in your Calendar.
Select the grey clock icon next to your shift.
Select Swap Shift.
Switch the toggle to YES if you have consent from the staff member you want to swap with.
Choose the name of the staff member, date, and shift.
Provide a reason for the swap.
Select Send Swap Request.

Your shift swap request will be sent for approval.

Access your Payslips

To view your payslips, follow these steps:

Click on Menu and then select Payslips.

Note: This feature is only available to companies that have enabled it through Simplifi, and it requires the payroll provider to support this functionality.

Manage Calendar

Simplifi lets you manage your calendar easily. By default, all days are set as available for work. However, you can mark yourself as unavailable or partially unavailable.

Steps to manage your availability:

Open the Menu and select My Calendar.

Choose the date you want to mark.
Select None of the Day to mark yourself as unavailable.
A. If you’ve already marked yourself as unavailable before, you can select Available to change your status back.
B. You can also choose to be available for just part of the day.
Select Update Availability to save your changes.
C. To set a default availability for specific days of the week (e.g., always unavailable or always available on certain days), choose the option for that.
D. To clear any one-off markings and reset your calendar to its default availability, click this option.

Apply for Additional Jobs/Shifts

You’ll receive a notification when your organisation posts a new job or shift. It will appear on your home screen under New Jobs, or you can find it by clicking Menu, then Jobs, and selecting New Jobs.