Payroll Processing Method - Kindergartens

This will vary from company to company so please use this guide with discretion

1. Open a Payrun with your payroll provider

2. Sync Pay Period from Payroll Provider to StaffSync

Open the Payroll Module

  1. Click Sync Calendar/Period
  2. Ensure the period displayed matches your currently open pay period.
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3. Check Timesheets without 'Manager Approval'

  1. Select Hours Pending Approval Only
  2. Make sure all filters here have been switched to YES
  3. Select All Dates

These are timesheets that have not been approved by the manager. You can either bring this to the manager's attention or review and approve them yourself.

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4. Check and Approve Timesheets that need attention

  1. Check for Approved Hours ONLY.
  2. Look for problematic timesheets
  3. Select All Dates

You can use the Name filter or the Date filter as needed, but the goal is to review and approve each timesheet individually.

Separate Guide (Coming Soon): Amended Timesheets

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5. Approve Published Jobs (Optional Stage)

This is an optional step if you like to individually approve Reliever timesheets - if not please continue to step 6.

  1. Select Hours Approved
  2. Select Published Jobs
  3. All filters on
  4. All Dates, or use individual dates to approve individual timesheets
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6. Approve All 'Manager Approved' Timesheet

  1. Select Hours Approved only
  2. Keep all filters to only show Clean timesheet
  3. Select All Dates
  4. Click Approve All Timesheet for Payroll
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7. Process Timesheet to Payroll

  1. Please note that if any timesheets are pending they will not be sent to payroll
  2. Select Process All Approved Timesheets
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Click on the payroll module to refresh the page

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You will notice the number of approved timesheets decrease each time you refresh the the page by clicking the payroll module icon. Keep refreshing until the count reaches 0—indicating all timesheets have been processed.

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If the number remains unchanged (e.g., consistently showing 5 approved timesheets), this indicates 5 timesheets have not been processed due to an error.

For assistance in identifying and rectifying the error, please contact help@staffsync.com.

Separate Guide (Coming Soon): How to identify timesheet with Payroll Processing Error

8. View Processed Batches

  1. Select View Current Payroll
  2. Choose the year and month
  3. Select the Pay period
  4. Click here to download the Excel file of the processed payroll
  5. You can use these filters to find the timesheets in the processed payroll batch
  6. Click on the timesheet to view the details
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